Volunteer onboarding
Bring availability, interests, documents, and acknowledgements into one guided application.
- Contact information
- Availability and interests
- Program acknowledgements
For nonprofits & community programs
Make joining easier.Keep the paperwork together.
Help volunteers and applicants understand what to send, then give your team an organized set of answers and documents to review. Build a repeatable collection process for the people behind your programs.
Choose General use / no PHI during setup. No BAA is required for that choice.
Example community programExample
There’s a place for you here.
A few details. The right documents. All together.
- Your name
- Alex Morgan
- I’m interested in
- Weekend volunteering
Supporting document.pdfAdded to your response
SignatureAlex Morgan
Review your answers before submitting
Google Drive destinationVolunteer applications
No respondent Google loginAnswers, uploads & signaturesGoogle Drive delivery
Ways to use it
A clearer starting point for every participant.
Example workflows to explore with your team.
Program applications
Explain what your program needs and keep the relevant files beside each applicant’s answers.
- Program selection
- Application questions
- Supporting documents
Participant paperwork
Reuse forms across sessions and combine related paperwork into a single packet.
- Registration details
- Permission forms
- Signed acknowledgements
Let the form fit the task
One question.
One page. Or a few.
A quick request and a detailed application deserve different formats. Choose the layout that suits your questions.
Try the layoutsOne at a timeRoom to focus
Single pageThe whole picture
Multiple pagesA little structure
From request to review
The form is just the beginning.
- 01
Build for your program
Add clear instructions, only the questions you need, and a checklist of supporting documents. Include signatures when your process calls for them.
- 02
Welcome the next applicant
Share a public link for incoming applications, or send an individual protected request when following up with a known participant.
- 03
Hand off to your team
Clean uploads and a generated PDF summary arrive in your configured Drive folder, ready for your organization’s review process.
Choose the right access
An open invitation.
Or a personal request.
Match the way you share to the information you are asking for.
Read the security overviewPublic form links
A reusable starting point for new applications or inquiries. Share the link directly or link to it from your site. Public links accept new responses without an access-code gate.
Protected individual requests
For a known recipient, send a request link and a separate access code. Keep the requested questions, documents, and signatures together in one packet.
Files are staged privately and scanned before delivery. Your team controls the permissions of the destination folder.
Before you begin
A few practical answers.
Do volunteers need to create an account?
Respondents do not need a PHI Uploader or Google account to complete the form. They open the link in their browser. A protected individual request also asks for the access code your team provides.
Can different programs use different questions?
Yes. Save separate forms for each program or, where enabled for your workspace, use conditional visibility to show relevant questions based on earlier responses. Reusable packets can bring several saved forms into one request.
Does this collect donations or manage volunteers?
These pages describe form and document collection. Donation processing, volunteer scheduling, and program case management stay with your existing tools.
How can a nonprofit get started?
Create your workspace, secure your account, and choose General use / no PHI during setup if your forms will not collect protected health information. No BAA is required for that choice. Connect your Google Drive destination, save a form, and complete activation. Healthcare customers choose Healthcare / PHI and must complete the current BAA and required setup before collecting PHI.
Get started
Give your next program a clearer first step.
Create your workspace, choose healthcare or general use, and set up the forms and destination your team needs.